WorldExecutivesDigest | Top 7 ways to keep your employees updated about your company | When you run a company, you don’t just have to worry about clients and sales. Your workplace environment matters a lot. So, you need to make sure your employees feel motivated and are performing their best. This is not possible if they’re out of the loop with what is going on with the business. So, it is essential to keep them updated with all relevant happenings and details. This will not only boost employee motivation but also encourage innovation and initiative. Here are a few ways you can keep your employees up to date.
Send out a weekly newsletter
Create a weekly newsletter to share with your employees. Use the corporate email designs on PosterMyWall to make an attractive layout. Work with the HR and Marketing departments on this newsletter, and fill it up with updates over the week. These can include casual information like birthdays and appreciation posts, and can also include any prominent deals closed over the week.
These newsletters can also serve as a way to notify people about any events, announcements, or important updates. Make sure you include a light encouraging message in there too, and send them out on Friday. This way, people will come in the next week with a fresh and positive mindset.
Host town hall meetings
Town hall meetings are one of the best ways to have a transparent and open discussion with employees. Host these monthly, and share all the relevant updates of the past month. Also open up the floor to questions and grievances.
This will help you update your employees, and also keep you in the know about what is going on with them. This way, processes, and issues can be handled in the best way possible.
Set up an internal communications portal
Set up an internal website or communications portal. This can be an extension on your current HR portal, with more details added. Make company announcements and updates in this portal, and also open up comment boxes to encourage discussion.
Link this portal to your employees’ email addresses, so that they can easily access it when they’re hired. Make sure all new employees are on this portal, and also announce their recruitment. This will keep the whole team updated on what is going on.
Use chat apps
Companies largely rely on chat apps for informal internal communications. Apps like Slack have really made their mark in this regard. People can message each other directly, or in groups. There are also larger channels for purposes like announcements, appreciation messages, birthdays, and more.
These apps encourage people to talk to each other. In addition, they also make it easier for you to share small updates and announcements without turning it into a big deal. Find which chat app works best for your company size and requirements, and then incorporate it into your daily use.
Share a monthly CEO Message
Have the CEO or founder share a monthly message to all employees. This message can include updates about company profits, address any issues which have been happening, and express appreciation. It doesn’t have to be too long but needs to be written on a personal level.
This transparency and personal touch will make employees feel special and help them keep updated. It will also show that the higher management is involved and interested in what the employees are doing. This can be a recorded video or a written message. Share it at the beginning of the month to start things off on a motivational note.
Communicate all policy changes
Whenever there are policy changes, communicate them clearly. Whether these are minor HR policies or major employee attendance policies, you need to share them fully. Send these changes through email, and also announce them on your internal portal and chat apps. Make sure people go through these changes, and have a little questionnaire at the end to ensure this.
If people have any comments or questions about these changes, open up discussion avenues. This will help them feel involved, and let you fully explain the reasons and intent behind these changes as well.
Share quarterly company reports
This is a comprehensive way of keeping employees updated. Share quarterly performance reports across the company. This will show employees how the business performed and whether their strategies were fruitful. This will also help them find ways they can improve, and make the next quarterly report better.
These reports should contain client deals, campaign performances, and other relevant information. Of course, if there is confidential data at risk, do not share that. Only share data that is relevant to the employees, and make sure these reports are marked as company-only communications. Present them in an appealing manner, and your employees will appreciate them more.
To sum up, it is essential to keep your employees updated about your company. There are many ways to do this and to boost your business performance at the same time.
